Planning an event can be stressful, no matter how big and or small it is going to be. One of the most stressful parts of organizing an event is planning for the right number of people that would fit in the location. It’s never a good idea to invite too many or too few when it comes to event planning.
Headcounts should be planned thoroughly and ahead of time. Here are some ways you could manage your invitation list so your event won’t be swamped or ignored.
Choose The Right Venue
You may already have a venue in mind, but you should make sure that the venue is large enough for the activities you plan to do as well as the number of people you plan to invite.
There are corporate event spaces in New York City like the Manhattan Center that could fit large to small crowds, but you also need to make sure that the event space has the amenities you need for your guests, such as parking lots, washrooms, and even lounge rooms.
Consider a Conservative of Guests
You need to be conservative when it comes to the number of people you could invite. Expect that only 80 to 90% of those you invited would come. The best way would be to have an RSVP attached to your invitation, so you would know the exact number of people to expect.
The Batching Method
One of the most effective ways to estimate the right number of people that will come to your event is by inviting your guests in batches. Once you have validated the first batch’s attendance, you can invite a second batch of invitees that can take the remaining vacant slots.
These are just some of the ways to make the headcount much easier to manage. Consider these things so your event would be the success you want it to be.