Not all events are invincible to setbacks on the way. You may have planned things to go one way, but it is almost natural to expect that things can go wrong. No matter how many times you have practiced or paved the way for fewer mistakes, it can still happen. How you react to it is a better testament of your character. Do you break down or creatively find alternative solutions?
ULTIMATE EVENTS, INC. noted that part of event planning in California is to handle setbacks. When you hire an event organizer, make sure they are capable of working with changes. Here are some things that could go wrong in your event:
Traffic or Weather
External factors, such as traffic jams and weather changes, can affect any organized event. It can delay the start of the program or cause late attendance from guests. It may even cause damage to equipment, especially when the event is held in an open space. A good event planner already has backup venues or chooses places that are ready for contingencies. As the use of venues is limited with time, an effective planner knows when to adjust items in the program that will work for all.
You always test equipment a few days before the event and on the day itself. It can be a big annoyance for guests when you have microphones that stop working. When you are showing a video presentation, running through it before the program may help avoid errors on the way. Having backup equipment ready is always necessary while also having a designated runner can help solutions to speed up.
The key to minimizing setbacks is to think ahead and include it in the planning itself. Always have it in your head that things can and will go wrong at any moment. How ready you are to solve the problem when it arises tells so much about how you value an event.